Oakland PIC Programs Coordinator position

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Oakland PIC Programs Coordinator position


The Oakland Private Industry Council (PIC) is accepting applications for:

Title:  Programs Coordinator

Type of Position:  Exempt

Grade:  9

Type of Appointment:  Regular
Job Number:  PC01E12
Number of Positions:  One (1)
Department:  Performance & Program Oversight
Schedule:  8:30 a.m. to 5:00 p.m. Monday - Friday
Opening Date:  May 1, 2012
Closing Date:  Until filled
Type of Recruitment:  Open


HOW TO APPLY:  Applicants mail, e-mail or fax resume with cover letter as follows:

EASTBAY Works/Oakland PIC or E-mail:  picjobs@oaklandpic.org
ATTN:  Human Resources – Pgms Cdr
1212 Broadway, Suite 300 or FAX to:  T. Simmons
Oakland, CA 94612 (510) 839-3766

Responsibility for the timely submission of resume rests with the applicant.  To be considered the resume must be received no later than the closing date of the announcement.

This announcement may be used to fill the same or similar positions, temporary or permanent which become available within 180 days of the closing date.  Applicants selected for temporary positions may be converted to a permanent position without further competition.


The Oakland Private Industry Council is an equal opportunity employer and program operator.  Auxiliary aids are available upon request to individuals with disabilities.  For TDD services please call: 1-800-735-2922.

El Oakland Private Industry Council, Inc., ofrece igualdad de oportunidades como empleador y operador de programas.  Asistencia y servicios auxiliares para personas
descapacitadas seran disponibles cuando se requieran.  Para servicio TDD (para personas sordo-mudas) por favor llame al 1-800-735-2922.


Programs Coordinator Job No.:  PC01E12 Page 2


Under the general direction of the PIC Planning Director, the Programs Coordinator organizes a variety of program partners throughout Oakland and Alameda County to serve up to 1,200 youth and young adults in summer, year-round after school, and regular fulltime employment training and placement programs.   Programs may be funded under various municipal, county, state, federal and/or other grants.  The overall goal of the programs are to increase the work readiness of eligible Oakland and Alameda County youth and young adults, ages 16-30, and provide a variety of work experiences that will prepare them to enter quality career pathways and employment.


• Coordinate program service delivery and service integration strategies;
• Conduct marketing, outreach and recruitment;
• Collaborate with high schools, community colleges, youth/young adult service providers, the City of Oakland, Alameda County, and other strategic alliances to coordinate youth recruitment and enrollments in work readiness training, academic remediation, career exploration, and/or job placement;
• Coordinate intake and ensure that all participants are provided consistent and accurate information;
• Staff and coordinate meetings of related committees;
• Develop systems and procedures to collect, maintain and report accurate information about program outcomes and results;
• Represent the Oakland PIC before a wide array of constituencies, including employers, government and community organizations;
• Conduct presentations and reports to oversight boards and committees, as appropriate;
• Conduct ten to fifteen worksite visits weekly to ensure quality and safety of program participants and their work environment;
• Act as liaison between the Oakland PIC administration, worksite supervisors and participants; address needs and concerns of the training and/or work sites, as appropriate;
• Collect and verify participant timesheets and submit them in a timely manner;
• Complete monthly activity reports and special reports, as required;
• Assist with other office administrative tasks as needed;
• Perform related duties as assigned.


• Bachelors degree in business, marketing, social science or a related discipline;
• Five years of experience that equipped the incumbent with the ability to perform the job, including sales and marketing, program/project management, and/or event planning;
• Experience working with youth and employment and training programs preferred.


• Knowledge of the Oakland and/or Alameda County’s youth and young adult service provider network and services available to youth and young adults;
• Ability to set and meet performance goals, work independently and carry out projects from beginning to completion;
• Ability to work in a highly collaborative manner with key stakeholders;
• Ability to perform in a management or leadership capacity;
• Skilled in oral and interpersonal communication, including group presentation skills;
• Skilled in written communication, including business writing and proposal writing;
• Ability to explain project goals and objectives to a variety of audiences;
• Ability to market program benefits and obtain employment commitments from businesses;
• Strong analytical skills, initiative, and ability to assist and motivate others to bring about required results;
• Proficiency in PC-based word processing and spreadsheet software;
• Ability to supervise professional and clerical staff and work with team members from partner agencies to maintain high staff morale;


• Must be available to work and represent Programs at meetings or events on some evenings and weekends.
• Must possess a valid California driver’s license and reliable motor transportation with current registration and proof of insurance.


About Oakland PIC
The Oakland PIC is a non-profit organization. The mission of the Oakland PIC is to provide accessible, high quality employment and training services to the Oakland community.  Through direct services and contracts with community-based agencies, Oakland PIC provides area residents with job search assistance, resources, and information/referral, as well as job skills training in classroom and on-the-job settings.  PIC also partners with the local business community, connecting its large diverse pool of job seekers with hiring employers.  PIC programs are free of charge to both job seekers and employers.  Oakland PIC’s career and business services programs are funded by a variety of federal, state, local grants.

Equal Employment Opportunity
The Oakland PIC is an equal opportunity employer.  Applicants shall not be discriminated against because of race, color, gender, national origin, religion, creed, age, marital status, sexual orientation, family care status, medical condition as defined by California law, ancestry, physical or mental disability, or status as a veteran.  

Employee Benefits
The Oakland PIC offers a range of benefits to its employees, including paid leave, holidays, a 403(b) retirement plan, and medical, dental, life, and long term disability insurance.  Additional benefits may be available depending on employment category.  The extent and availability of benefits are subject to change without notice.

Organizational Values
The Oakland PIC values teamwork and expects that each employee will demonstrate our high standards by their own behavior and actively guide the organization by adhering to our organizational values.

Job Opportunity Announcement
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods, and other particulars.  Required qualifications must be maintained throughout the employment period.

All persons entering Oakland PIC employment are required to present their Social Security Card and complete US Department of Justice Form I-9, Employment Eligibility Verification.
Allyson West, Executive Director California Reentry Program P.O. Box 483 San Quentin, CA 94964 www.ca-reentry.org 415-599-6586