PUP is Hiring

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PUP is Hiring

Allyson West
Operations Manager

Full-time (1 FTE) salary and benefits

Marin, CA
Organization Overview:

The mission of the Prison University Project is to provide excellent higher education programs to people incarcerated at San Quentin State Prison; to create a replicable model for such programs; and to stimulate public awareness and meaningful dialogue about higher education and criminal justice in California.
The central project of the Prison University Project is the college program at San Quentin State Prison, which provides a college preparatory program in math and English as well as college courses leading to an Associate of Arts degree to approximately 300 people. The organization is operated by five full-time staff people, working in collaboration with nearly 150 volunteer instructors, tutors, and assistants. In addition to its core academic programs, the Prison University Project is also engaged with a range of public education, fundraising, and other related activities.
Position Overview:
Reporting to the Executive Director, the Operations Manager is responsible for providing administrative and other support for all aspects of the organization.
Job Duties include:
Administrative and HR (60% time)
· Manage relationships with all vendors

· Process all employee paperwork, benefits, payroll, W2s and W9s

· Maintain 4000-person database, including donor information

· Manage and inventory all office supplies

· Provide basic technology and IT support, including managing equipment (server, copier) and coordinate other IT support as needed

· Maintain files for organizational documents, including contracts, correspondence, warranties, receipts, etc.

· Coordinate staff and volunteers trainings, meetings and other events, including carpool

· Conduct periodic research and make recommendations for operational and facilities improvements
Financial (25% time)
· Enter revenue/donations into donor database and Quickbooks

· Input invoices and payments into Quickbooks

· Maintain and monitor budget on a monthly basis

· Disburse checks for monthly utilities, reimbursements, and other expenses

· Generate financial reports for board and staff, including for development-related activities

· Participate in annual budgeting process

· Assist in preparation for annual audit
Communications (10% time)
· Respond to and/or direct all general inquiry emails and phone calls

· Maintain organizational website and social media sites

· Ensure accuracy of email addresses using Vertical Response

· Track and maintain Google AdWords campaigns

· Manage mailing of thrice-yearly newsletter, including communication with printer, creating address labels, coordinating volunteers

· Oversee distribution of OpenLine literary journal and other publications
Other (5% time)
· Supervise interns

· Light office housekeeping – trash, recycling, helping to keep office tidy and organized

· Provide program support inside and outside of institution
Key Success Factors:
· Detail-orientation essential

· Strong work ethic and self-motivation

· Commitment to providing educational opportunities to incarcerated people

· Aptitude for and interest in working in a diverse environment

· Strong personal maturity; ability to maintain professional boundaries with students and volunteers

· Strong organizational and time management skills

· Equally adept as a team player and individual contributor

· Ability to be cleared by the California Department of Corrections and Rehabilitation for work inside the institution

· Mastery of basic computer skills (MS Office Suite, Internet, etc)

· Experience with accounting software (Quickbooks)

· Knowledge of Dreamweaver or willingness to learn

· Available to work some nights and weekends as required for program implementation

· Position requires lifting up to 15 pounds for ¼ of the time
Application and Deadlines

To apply for this position, please submit a resume and cover letter highlighting past experience and qualifications to hiring@prisonuniversityproject.org with “Operations Manager” in the subject. Applications should be submitted by May 2, 2011. We hope to have the new staff in place by June 1, 2011.

PUP provides a competitive salary and benefits package. Starting salary is between $38,000 - 50,000, depending on skills and experience, with health, dental, and vision insurance provided. Vacation and holiday pay. Employees may also participate in a retirement plan.
Statement of Non-Discrimination

In keeping with our beliefs and goals, no employee or applicant will face discrimination/ harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/ domestic partner status, sexual orientation, gender identity, disability status, or veteran status.