Prison University Project - Program Administrator Job Description

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Prison University Project - Program Administrator Job Description


Position Overview:

Reporting to the Academic Program Director, the Program Administrator is responsible for providing administrative and programmatic support for the College Program at San Quentin. This role is overwhelmingly administrative, requiring meticulous attention to detail, advanced organizational skills, and the ability to implement, and at times create, systems for managing large amounts of data, as well as a fast paced flow of tasks and information. This role requires interaction with a wide range of stakeholders. This position is full time and exempt from overtime.

This job is performed primarily at the Prison University Project off-site office with some additional time on site at San Quentin State Prison. Hours include some evenings and weekends.

Primary Job Duties include:

●      Support Academic Program Director with faculty recruitment and supervision

●      Manage new volunteer communications, including responding to emails and uploading CVs and cover letters to Salesforce

●      Create and disseminate volunteer interest & availability survey each semester

●      Direct prospective volunteers to appropriate staff member for screening & placement

●      Schedule and set up volunteer trainings; manage RSVPs

●      Manage volunteer clearance data, submit volunteer clearance requests, and follow up as needed with San Quentin Community Partnerships Office

●      Plan volunteer appreciation holiday party and graduation luncheon

●      Provide on-site coverage as needed

●      Various other photocopying, data entry, filing, and other duties as assigned

●      Available to work some nights and weekends as required for program implementation


Key Success Factors:

●      Strong organizational and time management skills; detail-orientation is essential

●      Willingness to pitch in where needed

●      Demonstrates persistence, strong work ethic and passion for providing education opportunities to incarcerated people

●      Ability to maintain a calm and professional demeanor under pressure and in stressful situations

●      Mastery of computer skills (MS Office Suite with strong emphasis on Excel, Google Documents, Groups, and Calendar, Salesforce CRM, etc.)

●      Position requires lifting up to 15 pounds for 1⁄4 of the time.


Application and Deadlines:

Applications will be reviewed until position is filled, with a preferred start date of August 1, 2015. Please submit a cover letter and CV to


PUP provides a competitive salary and benefits package, commensurate with our size and budget. Starting salary is $55,000 - $60,000, depending on skills and experience. Health, dental, and vision insurance provided. Vacation and holiday pay. Employees may also participate in a retirement plan.

Statement of Non-Discrimination:

In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/ domestic partner status, sexual orientation, gender identity, disability status, or veteran status.

About the Prison University Project:

The Prison University Project is a nonprofit organization whose mission is to provide excellent higher education programs to people incarcerated at San Quentin State Prison; to create a replicable model for such programs; and to stimulate public awareness and meaningful dialogue about higher education and criminal justice in California.

The College Program, which is an extension site of Patten University, provides college preparatory classes and a full Associate of Arts degree curriculum to over 300 men at San Quentin State Prison. In addition, the Prison University Project conducts various special programs and events designed to foster leadership, educate the public, and advocate for the establishment of high quality higher education programs throughout the California State Prison system.

More information can be found at our website:
Allyson West, Executive Director California Reentry Program P.O. Box 483 San Quentin, CA 94964 415-599-6586